Confirming Proof of Life
Your actions:
By 14th February 2024 EOD please find suitable PoL meeting 4 x 1.5 hr slots in your diary/calendar between 20th February 2024 and 1st March 2024 during working days.
You should set aside four 1.5 hour slots that are convenient to you but please be aware you may be working with project teams that are scattered across time zones so ideally find two morning slots (1.5 hrs each) and two afternoon slots (1.5 hrs each). PoL meetings require a minimum of two verfiers Please note that all scheduled meetings need to be set in UTC format.
Once you have scheduled these PoL meetings, please submit this form to curate them for Funded Projects by IO. The deadline for submitting this form is 14th February 2024 EOD.
The Catalyst Team will then share with your PoL Verifiers group contact information for the funded projects you will be working with by 20 February 2024.
You should then contact the funded project teams directly by 20 February 2024 to invite them to join you at one of the PoL meetings via diary/calendar invite, including your preferred method of video meeting. Every PoL meeting must be recorded.
If any of the projects you are working with are funded for multiple projects in Fund 11 they will only need to confirm PoL with one of the PoL Verifiers group assigned to them but they MUST inform you that they have already verified PoL with another PoL Verifiers group if they are not verifying with you.
If a primary proposer has already confirmed PoL in a previous fund you will not need to conduct PoL with them again for F11 - they will be automatically confirmed.
Primary proposer as listed in Ideascale has to be the same for this to be true.
You will be alerted to this fact by Catalyst.
One or more people in the PoL Verifiers group will need to note this information.
A video guide sample about how to do PoL can be found here.
During the PoL meeting (scheduled by the PoL Verifiers individually), each funded project lead representative must provide you with the following information to confirm their Proof of Life with their camera ON:
Their full name (spelled out as necessary)
This has to be either proposer or co-proposer as listed in Ideascale unless explicitly stated otherwise in the FP onboarding form.
Please note: PoL is not for the entire team - one person is sufficient.
Their project name & project ID#, e.g, 1100001 (not IdeaScale ID#)
Project ID# will be found in this document under the Fund11 tab, Column B - post publishing F11 results
Their primary place of business (which city/country)
This could be where the project is incorporated or its primary activities are based. This does not have to be one location.
Their intended completion date
When will their project delivery finish based on the scope of funding
Timestamp of the recording
A PoL Verfiers Team spreadsheet will be shared by the 16th February 2024 via email which is where you will update the PoL information as you conduct the PoL meetings .
Add timestamps for every PoL as in this demo example (column J)
Link to the recording
Every PoL Verifier team will be provided with a private folder to upload their recordings there. By the 19th February 2024, this folder will be shared with verfiers directly via email.
You should then email catalyst@iohk.io as confirmation once you have verified PoL for all of your funded projects. The deadline for this is 3rd March 2024.
F11 - Statement of Milestones
For reference only - All projects in F11 will be following milestone based reporting requirements based on clear milestones, reviewed by two community reviewers throughout project delivery. Funding will be linked to demonstrating that they have achieved their specified milestones.
Each funded project will receive information directly from Catalyst about the Milestone based process. If an FP requires any more information about the milestone based process, please refer them to write to Catalyst via the Catalyst email: catalyst@iohk.io
Anything else to consider?
If a funded project does not attend a scheduled PoL meeting, it will be their responsibility to follow up with you and arrange a one-to-one PoL meeting within the time slots you have offered.
If an FP cannot attend any of the meeting options you have offered, please contact catalyst@iohk.io with full details, and we will follow up with the FP.
Where to see the additional community support?: https://t.me/+drg21NLNpX81MzI8
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