Submitting Proof of Achievement (PoA)

Overview

Projects receiving Milestone-based-funding are required to follow their planned milestones throughout the lifespan of their project as set forth by a Statement of Milestones (SoM). When individual milestones are met, funded-proposers submit a Proof of Achievement (PoA), Which is not to be confused with a monthly report (MR).

When to submit SoM form

• Approved Funded-projects submit SoMs once voting has concluded during onboarding,

• Followed by a Milestone Review process before the first milestone-based funds are distributed

• Typically within 2-4 weeks of the results of voting being announced

When to submit PoA form

• Cadence:

  • Upon completion of a milestone which generally varies depending on the project.

• PoA Submission Window:

  • By the 20th (midnight UTC) to be considered for primary distribution in a month following

  • Monthly deadline is intended to allow time for review in order to be included in the next primary monthly distribution

    • Submitting information on the deadline day or very imminently close to it risks delays in review due to volume of projects

    • The sooner project submits PoA, the faster the review can process it

Which projects produce SoM and PoA

• All projects in the F9 Dapps & Integrations challenge regardless of value

• Projects with nominal value equal or more of $75K across entire F9

Why SoM & PoA

• Accountability of fundees to voters and the Cardano community

• Funding controls prevent the treasury from being misused

• Projects must demonstrate completion of the current milestone before receiving next milestone’s budget

How to submit PoA

• Use the Milestone module for submitting evidence each milestone reached

  • One milestone = one PoA form submission

  • PLEASE REMEMBER: to submit your regular MR even if you have submitted a PoA within the same month. Both serve a different purpose.

Where to find each project's SoMs and PoAs

• Please check the Milestone module

Reviews

Dual Approvals

• PoA approval is a joint exercise between members of the Milestone Reviewers and Catalyst Team Reviewer

• Incomplete/inadequate submissions risk delay in verifying evidence and next payment distribution

Expectations

• Monthly disbursements to reach the next milestone will resume once project has demonstrated achievement of milestone completion and the reviewers have documented the verifications

• PoA submission is for every individual milestone needs to be documented for public accountability:

  • Evidence of Outputs and acceptance criteria as per the verified SoM must be addressed

  • More relevant and explicit documented evidence, the higher the likelihood of smooth approval

  • It is recommended to include video walkthrough demonstrations for best chance of approval and contextual understanding as this provides narrative and dynamic visual evidence

  • Project evidence should be considerate of the general public’s level of comprehension

  • Once project submits a PoA, please check your SoM documentation regularly

  • Community reviews of PoA evidence will be published on the SoM

  • In case PoA clarifications are required a follow up submission may be requested

  • Please follow up swiftly to address any issues to alleviate any potential delays

Key factors

• The amount and timing of funding project receives is primarily based on:

  • The amount project was approved during vote stage

  • The amount per milestone as agreed in the SoM

  • The proposed end date for each milestone as agreed via SoM documentation during onboarding

  • The quality and timeliness of reporting requirements over the lifecycle of a project

• In case of disagreement, the Catalyst Team reserves the right to break the tie at this time

Notice

• To support transparency and accountability, PoAs are published for public via

  • Catalyst Portal

  • Community tools, such as Lido Nation, etc.